Administrative Assistant (Non-Profit)
New York, NY
Full Time
Entry Level
POSITION: Administrative Assistant
DEPARTMENTS: Executive Director, President, Policy Department and General Counsel
REPORTS TO: Executive Director
FLSA Status: Non-exempt
The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.
JOB FUNCTION:
This Administrative Assistant position provides critical administrative support to the Executive Director, President, Policy Department and General Counsel, and plays an important role in ensuring that operational tasks are completed in an effective and timely manner. The role offers a great opportunity to learn about the City Bar’s work, interact with various staff and City Bar members, and contribute to the team that helps the City Bar accomplish its mission and have a positive impact.
Areas of responsibility include, but are not limited to the following:
Starting salary for this role is $50,000 - $52,000 (annualized) based on experience, for a 35-hour work week, plus additional pay for overtime. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays including closing between Christmas and New Year’s day, day off each year for volunteer work, extra time off in summer), choice of medical plans (some offered at almost no charge to employee), dental, vision, 401K, life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, employee discounts, and more!
Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.
TO APPLY: Qualified candidates should submit a resume along with a cover letter to explain why you are interested in this position.
We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply. We welcome diversity of all kinds. It is the policy of the City Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.
DEPARTMENTS: Executive Director, President, Policy Department and General Counsel
REPORTS TO: Executive Director
FLSA Status: Non-exempt
The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.
JOB FUNCTION:
This Administrative Assistant position provides critical administrative support to the Executive Director, President, Policy Department and General Counsel, and plays an important role in ensuring that operational tasks are completed in an effective and timely manner. The role offers a great opportunity to learn about the City Bar’s work, interact with various staff and City Bar members, and contribute to the team that helps the City Bar accomplish its mission and have a positive impact.
Areas of responsibility include, but are not limited to the following:
- Assist the President, Executive Director, Policy Department and General Counsel in various aspects of the operations of the New York City Bar Association.
- Under the direction of the Executive Director and the General Counsel, provide support for the operation of the Board of Directors, including, coordinating meetings, organizing board orientation, and preparing Board materials.
- Help manage the organizational logistics of the City Bar’s delegation to the New York State Bar Association.
- Provide administrative support to the President and the Policy Department staff in their review and release of approximately 150 committee policy reports per year, including, managing intake, word processing review and editing, proper formatting and finalization per style guide, report database management, website posting and (as needed) distribution to public officials.
- Preparation and coordination for multiple meetings (Nominating Committee, President/Executive Director meetings, Committee Chair Meetings, etc.) including scheduling on several calendars, preparing and organizing materials, and arranging for meeting set-up, including those with international delegations, along with other responsibilities
- Handle coordination and preparation for certain high-profile City Bar events with staff, committees, members of the Association, government officials, judges and others
- Daily review of President’s and Executive Director’s public facing City Bar email accounts, as well as phone screening
- Undertake other assignments and duties to support the overall efforts of the Association, as assigned
- Associate level degree or higher, or equivalent experience
- Minimum 1 year of office work experience (internships acceptable)
- Resourceful and flexible self-starter with excellent time management and prioritization skills who has the ability to work both collaboratively and independently
- Excellent communication (both written and oral), judgment, interpersonal, problem-solving, multi-tasking and organizational skills required
- Excellent computer, word processing, database management skills; this includes, but is not limited to, use of the Microsoft Office 365 suite of programs (in particular Word and Excel), Calendly/Doodle, and Pinpoint. Experience with membership databases (such as IMIS) and / or government relations software is a plus (training will be provided as needed)
- Excellent customer service skills on the phone, online, and in-person
- Strong attention to detail
- Flexibility to work some early morning and evening hours
Starting salary for this role is $50,000 - $52,000 (annualized) based on experience, for a 35-hour work week, plus additional pay for overtime. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays including closing between Christmas and New Year’s day, day off each year for volunteer work, extra time off in summer), choice of medical plans (some offered at almost no charge to employee), dental, vision, 401K, life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, employee discounts, and more!
Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.
TO APPLY: Qualified candidates should submit a resume along with a cover letter to explain why you are interested in this position.
We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply. We welcome diversity of all kinds. It is the policy of the City Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.
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